A church technology
checklist for volunteers.
A practical starting point for a calmer service. Adapt these checks to your church’s equipment, approved procedures, and volunteer roles. No form or download is required.
Before the congregation arrives.
Use the Print checklist button to print or save a copy. Mark the steps that apply to your setup and add the name of the person responsible for each area.
Confirm the plan and the people.
Check the service order, presentation files, speakers, special videos, and who is covering sound, cameras, slides, and streaming. Note changes from the usual setup.
Power up in the agreed order.
Use your church’s normal startup procedure. Check displays, production computers, connected cameras, mixer, and network equipment. Avoid unplanned updates or wiring changes immediately before the service.
Check microphones and the room.
Confirm microphone batteries, expected inputs, mute states, and a useful level with the person speaking. Follow your team’s feedback and volume procedures.
Listen to the stream separately.
Use an approved test or preview and listen on another device with headphones. Confirm speech and music reach the stream. Keep the monitoring device from playing back into an open microphone.
Check every picture and presentation output.
Confirm camera framing, focus, lighting, slides, video playback, and the intended output on sanctuary displays and the stream. Open files ahead of time and verify media audio where needed.
Confirm the destination and recording.
Check the correct platform, event title, privacy setting, stream schedule, and recording location. Verify available storage and the expected network connection.
During the service.
Assign one person to monitor the online result and one clear way for volunteers to communicate. If a problem appears, note the time and the affected output. Follow the agreed fallback plan; avoid making several unexplained changes at once.
After the service.
Confirm the stream has ended and the recording is saved before shutting equipment down. Follow the normal shutdown order, return microphones to their charging or storage locations, and record issues for the next rehearsal.
Keep a useful handoff.
Maintain an equipment list, a simple signal map, startup and shutdown steps, approved recovery procedures, and responsible contacts. Keep passwords, stream keys, and private member information out of a printed checklist.
This is a general operating checklist, not a replacement for your equipment instructions or a project-specific procedure.
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